ATLAS · Legal information

AI and recording rules

Key information before enabling the microphone or sending a recording to AI.

Private pilot text: 29 October 2026

Informative translation of the Czech private pilot text. Czech original

Public information website. This page introduces the upcoming iPhone app. It has no user accounts, recording form, microphone access, AI processing or payments. The sample note is illustrative.

Current native app. Recordings and notes stay on the iPhone; watch copies are managed separately. iCloud sync is in preparation. Optional AI processing uses Sign in with Apple. Only after confirmation for a specific recording does the app send audio through BOXLET's Railway server to OpenAI. The atlas server does not store content in a database or files; it stores technical metadata for sign-in, permissions and limits. Supplier processing does not promise zero retention. Password-protected backups and sharing audio alone are different features.

Private pilot documents. Below we preserve the original pilot text, which also describes the earlier web version and its data management. This does not open the pilot to website visitors. Public distribution terms will be published before launch.

Original private pilot text

Inform participants first

Explain beforehand that you are recording, why, who can access it, where it will be stored and whether it will be sent to OpenAI. Obtain the necessary authorisation and respect objections, confidentiality and organisational rules. Consent is not the only possible legal basis for every situation; assessment depends on the purpose and circumstances.

For example, say in your own words: “I'd like to make an audio note and transcript of our conversation using OpenAI in atlas. It will be used for this purpose and accessible in my notebook. Is that all right with you?” This example is not universal legal consent or a replacement for an organisation's information obligations.

Sending to OpenAI is optional

Audio can be saved without an AI transcript. OpenAI transfer requires separate permission. Automatic processing of new recordings can be enabled or disabled; manual transcription also requires valid permission. Summaries or content-based folder changes send existing text and need not resend audio.

Browser live transcription is a different, separately optional service and may send audio to the browser provider. It is not required for recording alone. See personal data protection for recipients, retention and rights.

Always check the output

AI may mishear speech, confuse speakers, add an incorrect task or select the wrong folder. A suggestion is not proof of another party's consent or automatically a binding meeting record. Before sharing or deciding, check the original audio and obtain necessary approvals.

atlas is not a tool for employee emotion recognition, biometric identification, automated personnel evaluation or healthcare decisions. This version does not support such uses.